Junior Executive Office Assistant Admissions Jobs 2026 Institute of Space Technology Islamabad
Institute of Space Technology (IST)
Posted Jun 25, 2026
About the Job
Institute of Space Technology (IST) Islamabad invites applications from qualified candidates for 01 post of Junior Executive-I / Office Assistant-I (Admissions) at EBPS-16 on a contract basis. This role provides administrative and clerical support to the Admissions department at IST Islamabad. The initial contract period is two (02) years, extendable on performance basis. No prior post-qualification experience is required. A special academic relaxation applies to this post: candidates with two second divisions in their academic career from matric onwards are eligible to apply. All practical tests and interviews are conducted at IST Islamabad campus only.
Job Details
| Organization | Institute of Space Technology (IST), 1, Islamabad Highway, Islamabad |
| Position | Junior Executive-I / Office Assistant-I (Admissions) |
| EBPS (Contract) | 16 |
| No. of Posts | 01 |
| Age Limit (Max) | 33 Years |
| Nature of Post | Contract (02 Years, Extendable) |
| Location | Islamabad, Pakistan |
| Last Date | 9th July 2026 |
Qualification
- MBA or equivalent degree (with 16 years of education) in 1st division, with major/specialization in Marketing/Management.
- BBA (04 years degree) or equivalent degree (04 years degree) in 1st division, with major/specialization in Marketing/Management.
- Special Relaxation: Eligible candidates as per the above qualification criteria who have two second divisions in their academic career from matric onwards are also eligible to apply for this post.
Experience
- Nil (no post-qualification experience required).
Important Information / Application Guidelines
- All qualifications should only be from the Boards of Intermediate and Secondary Education / Technical Education recognized by the Federal / Provincial / AJK Governments and well reputed universities / institutions recognized by the HEC, as applicable.
- First class in final degree is mandatory. For this specific post, candidates with two second divisions in academic career from matric onwards may apply. First class / division means a minimum of 60% marks for annual system or a minimum CGPA of 2.5 out of 4.0 for semester system. Second class / division means a minimum of 50% marks for annual system or a minimum CGPA of 2.0 out of 4.0 for semester system.
- No third division/class (marks less than 50% in annual system or CGPA less than 2.00/4.00 in semester system) in the entire academic career is allowed.
- All posts are Islamabad based. Practical Test/Interviews will be conducted at IST, Islamabad campus only.
- Applications with academic qualifications/degrees and experience in the relevant field will be considered only.
- Age will be calculated on the closing date of applications. Ex-Govt. officials / Ex-servicemen who fulfill the eligibility criteria may be granted age relaxation as per Govt. rules.
- Candidates selected will be offered an initial contract for a period of two (02) years (extendable).
- Ex-Govt. officials / Ex-servicemen should submit attested copies of their release/retirement order and Last Pay Certificate (LPC) duly verified from the concerned authority.
- Serving Employees of Govt. / Semi Govt. / Autonomous organizations should submit a No Objection Certificate (NOC) from their respective organizations regarding permission to apply.
- Serving Regular Employees of Govt. / Semi Govt. / Autonomous organizations will not be appointed on deputation / EOL. In case of selection, the applicant will be required to tender resignation from regular service.
- Applicants can apply for one post only.
- Compliance to eligibility criteria does not guarantee shortlisting for practical test (if required) / interview.
- Late/Incomplete applications and those submitted without attested copies of complete academic and experience documents will not be processed further.
- No TA/DA will be admissible for appearing in the practical test (if required) / interview.
- Please mark on the right hand side of the envelope, the position applied for.
- IST reserves the right to reject any or all applications, postpone or cancel the recruitment, and add/reduce the number of posts at any stage without assigning any reason thereof.
Ineligibility
- Non-citizens of Pakistan.
- Dual Nationality holders.
- Ex-employees of NCA organizations who have resigned from service.
- Persons dismissed or removed from service as a consequence of disciplinary proceedings.
- Persons convicted by the court of competent jurisdiction and NRO beneficiaries.
How to Apply
- Download the application form from https://ist.edu.pk/downloads?section-opportunities=§ion=career-opportunities
- Send completely filled and duly signed Application Form along with: detailed updated CV, attested photocopies of degrees, final transcripts, certificates and final mark sheets from matric onwards, CNIC, recent passport size photograph, NOC (if applicable), and release/retirement order and LPC (for Ex-Govt./Ex-servicemen).
- Send to: HR Department, Institute of Space Technology (IST), 1, Islamabad Highway, Islamabad
- Mark the position applied for on the right hand side of the envelope.
- Last date for receipt of applications: 9th July 2026
How to Prepare for This Role
The Junior Executive-I / Office Assistant-I (Admissions) at IST Islamabad is an EBPS-16 contract role in the Admissions department. An MBA or BBA (4 years) in Marketing/Management with 1st division is required. Uniquely, this post permits candidates with two second divisions in their academic career from matric onwards to apply, unlike all other IST posts which allow only one second division. No experience is required. The selection includes a practical test and/or interview at IST Islamabad campus. The four areas below cover what the panel evaluates most closely for this administrative admissions support role.
This post uniquely allows two second divisions in the academic career from matric onwards, unlike all other IST posts which restrict this to only one second division. However, first class in the final degree (MBA or BBA) remains mandatory, meaning the two second divisions must have occurred in earlier academic stages. No third division is permitted at any stage. Prepare a clear academic summary listing each level, institution, marks/CGPA, and the division obtained. Confirm that your MBA or BBA final degree is in 1st division (minimum 60% or CGPA 2.5/4.0) and that Marketing or Management is explicitly listed as your major. Bring originals and attested photocopies of all mark sheets from matric onwards, your degree certificate, and your transcript. Be ready to answer a query from the panel about the two second divisions in your record and at which academic stages they occurred.
Make sure your academic summary clearly marks which levels were 1st division and which were 2nd division. The panel will want to see that you qualify under the special two-second-division relaxation clause and that your final degree is in first division. Presenting this in a structured table rather than describing it verbally avoids confusion.
The Junior Executive (Admissions) provides clerical and administrative support to the Admissions department. This involves data entry of applicant records into the student information system, processing and filing application forms, preparing shortlists and merit lists, handling walk-in applicant queries, dispatching offer letters and admission confirmations, and managing applicant correspondence. The panel will assess your proficiency in MS Office (Word, Excel, Outlook), your data entry accuracy, and your ability to handle high-volume repetitive administrative tasks under deadline pressure. Be ready to demonstrate how you would organize an applicant database, how you would handle a large volume of applications during an admission cycle, and how you would respond to a student who has a query about their application status.
The practical test for this post is likely to include a typing or data entry test and possibly a basic MS Excel task. Practice entering structured data (names, marks, roll numbers) into an Excel sheet accurately and quickly. Speed and accuracy in data entry are key differentiators for office assistant roles in a high-volume admissions setting.
Your Marketing or Management specialization is relevant to how the Admissions department communicates with prospective students and organizes the applicant experience. The panel may ask how you would support a university open day or prospectus distribution exercise, how you would handle a social media query from a prospective student, or how you would organize outreach material for sending to schools and colleges. Even at the Junior Executive level, demonstrating that your degree gives you more than just clerical ability and that you can contribute to the communication and outreach aspects of admissions will make your application more competitive. Apply basic marketing concepts (prospective student as a target audience, communication channels, response tracking) to the admissions function in your answers.
Prepare a short verbal example of how you would set up a filing system for 500 student application forms during an admission cycle, covering physical filing, data entry into Excel or a student information system, and a tracking mechanism to follow up on incomplete applications. This is the kind of practical thinking the panel expects at Junior Executive level for an admissions support role.
Download and complete the official application form from https://ist.edu.pk/downloads?section-opportunities=§ion=career-opportunities. Send a completely filled and duly signed application form with: detailed updated CV, attested photocopies of all degrees/transcripts/mark sheets from matric onwards (showing all divisions clearly), CNIC, and a recent passport size photograph. If serving in a Govt./Semi-Govt./Autonomous body, include an NOC from your employer. Ex-Govt. officials and Ex-servicemen must include attested copies of their release/retirement order and Last Pay Certificate (LPC). Address the envelope to HR Department, Institute of Space Technology (IST), 1, Islamabad Highway, Islamabad. Mark the position applied for on the right hand side. Applications must reach IST by 9th July 2026.
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