Assistant Director General Administration Jobs 2026 Institute of Space Technology Islamabad
Institute of Space Technology (IST)
Posted Jun 25, 2026
About the Job
Institute of Space Technology (IST) Islamabad invites applications from qualified candidates for 01 post of Assistant Director (General Administration/Event & Protocol) on a contract basis. This role supports institutional administrative operations, manages official events and ceremonies, and oversees protocol arrangements at IST's Islamabad campus. The initial contract period is two (02) years, extendable on performance basis. No prior post-qualification experience is required. All practical tests and interviews are conducted at IST Islamabad campus only.
Job Details
| Organization | Institute of Space Technology (IST), 1, Islamabad Highway, Islamabad |
| Position | Assistant Director (General Administration/Event & Protocol) |
| EBPS (Contract) | 17 |
| No. of Posts | 01 |
| Age Limit (Max) | 35 Years |
| Nature of Post | Contract (02 Years, Extendable) |
| Location | Islamabad, Pakistan |
| Last Date | 9th July 2026 |
Qualification
- MBA or equivalent degree (with 16 years of education) in 1st division, with major/specialization in Marketing/Management.
- BBA (04 years degree) or equivalent degree (04 years degree) in 1st division, with major/specialization in Marketing/Management.
Experience
- Nil (no post-qualification experience required).
Important Information / Application Guidelines
- All qualifications should only be from the Boards of Intermediate and Secondary Education / Technical Education recognized by the Federal / Provincial / AJK Governments and well reputed universities / institutions recognized by the HEC, as applicable.
- First class in final degree is mandatory. Only one second class / division in the entire academic career from matric onwards is allowed. First class / division means a minimum of 60% marks for annual system or a minimum CGPA of 2.5 out of 4.0 for semester system. Second class / division means a minimum of 50% marks for annual system or a minimum CGPA of 2.0 out of 4.0 for semester system.
- No third division/class (marks less than 50% in annual system or CGPA less than 2.00/4.00 in semester system) in the entire academic career is allowed.
- All posts are Islamabad based. Practical Test/Interviews will be conducted at IST, Islamabad campus only.
- Applications with academic qualifications/degrees and experience in the relevant field will be considered only.
- Age will be calculated on the closing date of applications. Ex-Govt. officials / Ex-servicemen who fulfill the eligibility criteria may be granted age relaxation as per Govt. rules.
- Candidates selected will be offered an initial contract for a period of two (02) years (extendable).
- Ex-Govt. officials / Ex-servicemen should submit attested copies of their release/retirement order and Last Pay Certificate (LPC) duly verified from the concerned authority.
- Serving Employees of Govt. / Semi Govt. / Autonomous organizations should submit a No Objection Certificate (NOC) from their respective organizations regarding permission to apply.
- Serving Regular Employees of Govt. / Semi Govt. / Autonomous organizations will not be appointed on deputation / EOL. In case of selection, the applicant will be required to tender resignation from regular service.
- Applicants can apply for one post only.
- Compliance to eligibility criteria does not guarantee shortlisting for practical test (if required) / interview.
- Late/Incomplete applications and those submitted without attested copies of complete academic and experience documents will not be processed further.
- No TA/DA will be admissible for appearing in the practical test (if required) / interview.
- Please mark on the right hand side of the envelope, the position applied for.
- IST reserves the right to reject any or all applications, postpone or cancel the recruitment, and add/reduce the number of posts at any stage without assigning any reason thereof.
Ineligibility
- Non-citizens of Pakistan.
- Dual Nationality holders.
- Ex-employees of NCA organizations who have resigned from service.
- Persons dismissed or removed from service as a consequence of disciplinary proceedings.
- Persons convicted by the court of competent jurisdiction and NRO beneficiaries.
How to Apply
- Download the application form from https://ist.edu.pk/downloads?section-opportunities=§ion=career-opportunities
- Send completely filled and duly signed Application Form along with: detailed updated CV, attested photocopies of degrees, final transcripts, certificates and final mark sheets from matric onwards, CNIC, recent passport size photograph, NOC (if applicable), and release/retirement order and LPC (for Ex-Govt./Ex-servicemen).
- Send to: HR Department, Institute of Space Technology (IST), 1, Islamabad Highway, Islamabad
- Mark the position applied for on the right hand side of the envelope.
- Last date for receipt of applications: 9th July 2026
How to Prepare for This Role
The Assistant Director (General Administration/Event & Protocol) at IST Islamabad is an EBPS-17 contract post covering institutional administration, event management, and official protocol. An MBA or BBA (4 years) in Marketing/Management (1st division) is required; no post-qualification experience is needed. The selection process includes a practical test and/or interview at IST Islamabad campus. The four areas below address what the panel evaluates most closely for this dual-function administrative role.
Your MBA or BBA (4 years) must be from an HEC recognized university, in 1st division, with Marketing or Management as the declared major/specialization. No post-qualification experience is required. Since no experience is required for this post, the panel weighs your academic record heavily. Prepare your full academic summary from matric to final degree, listing marks/CGPA, institution, and year of completion for each level. Ensure the one-second-division rule is met across all levels and that your final degree is in 1st division (min 60% or CGPA 2.5/4.0). Bring originals and attested photocopies of all documents to the interview. If your degree is categorized as an equivalent degree rather than MBA or BBA by name, be ready to explain its HEC equivalence at 16 years or 4 years of education.
Prepare a printed one-page academic summary listing each level (Matric, FSc/FA/ICS, Bachelor, Master), marks or CGPA, division, institution, and year. Hand it to the panel at the start of the interview so they can immediately confirm your compliance with the academic eligibility criteria before moving to functional questions.
General administration in a university encompasses correspondence management, file and record management, transportation pool oversight, procurement coordination, estate and facility upkeep, and liaison with government departments. The panel will test your knowledge of administrative workflow in a public sector organization. Be prepared to discuss how a university general administration department functions, what types of correspondence it handles, how official files are maintained, and how procurement processes work under PPRA rules. Relate your MBA/BBA management theory to organizational efficiency, administrative control systems, and resource management. Even without work experience, you can demonstrate conceptual clarity about institutional administration from your coursework and research.
IST is a government-controlled defense-affiliated university. General administration here involves compliance with government procedural rules. Review basic concepts of public sector procurement (PPRA), file movement procedures, and official correspondence format used in Pakistani government institutions before the interview.
IST hosts convocations, conferences, seminars, defense ceremonies, VVIP visits, and academic events throughout the year. The Event and Protocol function involves end-to-end planning: venue setup, guest seating and protocol order, media coordination, logistics for VIP movements, liaison with government security agencies for high-profile visits, catering, audio-visual arrangements, and post-event reporting. The panel will assess your ability to plan and execute a formal institutional event. Be ready to walk through how you would organize a convocation ceremony or a SUPARCO/ministry-level academic conference at IST, covering the full planning checklist from announcement to wrap-up. Emphasize attention to detail, timeline management, and inter-departmental coordination in your answers.
Review the IST website to understand the types of events the university regularly organizes. Being familiar with IST's academic calendar, departments, and key stakeholders (SUPARCO, HEC, Ministry of Defence) will help you answer event planning and protocol questions with institution-specific context rather than generic answers.
Download and complete the official application form from https://ist.edu.pk/downloads?section-opportunities=§ion=career-opportunities. Send a completely filled and duly signed application form together with: a detailed updated CV, attested photocopies of all degrees/transcripts/mark sheets from matric onwards, CNIC, and a recent passport size photograph. If serving in a Govt./Semi-Govt./Autonomous body, include an NOC from your employer. Ex-Govt. officials and Ex-servicemen must include attested copies of their release/retirement order and Last Pay Certificate (LPC). Address the envelope to HR Department, Institute of Space Technology (IST), 1, Islamabad Highway, Islamabad. Mark the position applied for on the right hand side of the envelope. Applications must reach IST by 9th July 2026.
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